10 Things To Talk To Your Wedding Entertainer About

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For someone who isn’t an entertainer by trade, hiring a musician can be unfamiliar territory. For this reason, innocent slip-ups can be made. Most musicians are used to these common formalities and will seek to keep you and themselves right, but there some important points you will need to think about discussing.

Here are 10 things to keep in mind when making plans with your wedding entertainer:

wedding entertainer

1. The room

This is very important for knowing which size speaker to use and also how much space for equipment there will be.

2. The venue

It’s important to know which venues the musician will be expected to play at and what kind of parking is available there. You must tell the musician before the wedding which locations they will play so that they can prepare the timing of moving their equipment adequately and without disrupting the guests.

3. Travel allowance

This is another important factor. A musician can accept a smaller fee for singing only a few songs, but if the performance is a hundred miles away then they they will be out of pocket. Travel allowance, for this reason, should always be discussed along with the final payment.

4. Play time

If you go to work at any other business, you won’t expect to get paid for six hours if you did seven. The same rule applies. If a musician has been asked to play for one hour they will most likely have worked out a set that lasts an hour. If the musician is expected to play an additional hour, or to play additional songs that weren’t expected, it creates a risky situation for the musician were they may try to wing a song they haven’t practiced.

5. Power source

In the interest of health and safety, it is important to ensure the music will be played close to the power source to avoid tripping or electrical faults from the leads.

6. If using the piano, does the piano work?

There is sometimes a false assumption that any piano in a hotel will probably work, but this is not always the case. It’s therefore vital to check if you’re telling the musician not to bring their own equipment.

7. The set list

One of the things most musicians don’t appreciate is the assumption that they are a walking, talking jukebox. It is so important to give the musician as much time as possible before the wedding to learn your set list, as it takes time and effort to learn a song and to play it perfectly. This is a potential reason for why some requests won’t get played, although every musician will likely do their best to play whatever they can to please the crowd.

8. Access to the venue

It is important for musicians to arrive at the venue at least an hour before the guests to ensure they get the chance to tune their instruments, set up correctly, conduct a health and safety check, and then lastly warm up.

9. Dress code

Some brides in the past have requested that the musicians also stick to the colour code. There is no harm in requesting this and most musicians won’t mind, it’s just important to give proper notice so that the musicians have time to prepare.

10. Food arrangements

If the musician will be attending the wedding all day, it is important to discuss when they will have the chance to eat – will they receive food at the venue, or should they bring lunch with them on the day?